Privacy Policy
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Privacy Policy

This Privacy Statement is effective as of May 2018.

At Softinsa we recognise the importance of protecting your personal information and are committed to processing them responsibly and in compliance with the applicable data protection laws in all countries in which the IBM Group operates.

This Privacy Statement describes Softinsa’s general privacy practices that apply to the personal information we collect, use and share about consumers and other individuals among our customers, business partners, suppliers and other organisations with whom Softinsa has or may have a business relationship.

This Privacy Statement is complemented by the Terms of Use, which provide more information in the online context, including recruitment. We may provide additional or more specific information about the collection or use of personal information on websites or related to a specific product or service.

Why and how we collect and use your personal information

Softinsa may collect the User’s personal information as an individual for various purposes, such as:

Access and use of websites or other online services
When visiting one of our websites or using an online service, Softinsa will record the information required to provide you with access, for the operation of the website and for compliance with legal and security requirements relating to the functioning of the website, such as passwords, IP address and browser settings. We also collect information about the activities carried out by the User during the visit and to customise the website use experience, such as recording the User’s preferences and settings and collecting statistics to help Softinsa improve and develop our websites, products and services.

Provide a response to information requests, orders or support
When the User contacts Softinsa (online or offline) within the scope of a request for information, to order a product or service or to provide support, or to participate in a forum or other social processing tool, we collect all information required to provide a response to the User’s request, to grant access to the product or service, to provide support and to contact the User. We collect, for example, the User’s name and contact information, order details and the agreement between the User and IBM to respond, send and bill the order, and we may include information from customer satisfaction surveys. We keep such information for administrative purposes, in defence of Softinsa’s rights, and within the context of our relationship with the User.

When the User provides the name and contact information to register in connection with such a request, the registration may be used to identify the User when visiting our websites.

Contact our customers’ employees, potential customers, partners and suppliers
Within the scope of the relationship between Softinsa and its customers or potential customers, partners and suppliers, business contact information is also provided (such as name, company contact details, position or function of its employees, contractors, consultants and authorised users) for contract management, response to requests, supply of products and services, provision of support, billing and services or relationship management purposes.

Visitors information
Softinsa records individual visits to our locations and facilities (name, identification and business contact information).

Marketing

Most of the User information we collect comes from direct interactions with the User. When the User logs in for an event, we may collect information (online or offline) within the scope of the event’s organisation, and during an event, such as participation in sessions and survey results. We combine the personal information we collect to develop aggregate analysis and business information to conduct our business and for marketing purposes. The user may choose to receive information by email, telephone or post about our products and services, or register with subscriptions. When visiting our websites or using our services, Softinsa may provide you with customised information. The user may always unsubscribe from receiving such customised communication by sending an email to protecaodedados@pt.softinsa.com. You may find more information on the Terms of Use.

When it is indicated that Softinsa uses the User’s personal information within the context of an request, order, transaction or agreement (or for the preparation thereof), or to provide the user with services he/she requested (such as a website), that information is indicated because it is necessary for the execution of the agreement signed with the User.

When it is indicated that Softinsa uses the User’s personal information for marketing purposes, improvement or development of products or services, for security reasons, or for regulatory requirements outside the scope of the User’s agreement or request, this is done based on the legitimate interests of Softinsa or third parties or with the User’s authorisation. When Softinsa gathers and uses the User’s personal information subject to European Union legislation on privacy, this may have consequences for User Rights.

Sharing of Personal Information

As a company of the IBM Group, Softinsa may share information about the User with IBM Portugal in accordance with this Privacy Statement.

Softinsa grants access to personal information only according to the need for knowledge, which is essential for the purposes for which such access is granted.

Where appropriate, Softinsa may also share personal information with selected partners to help us provide the User, or the company for which he/she works, products or services, or to respond to his/her requests, with the User’s authorisation. When selecting suppliers and partners, Softinsa takes into account the respective data processing processes.

Should Softinsa decide to sell, buy, merge or otherwise reorganise its activity in some countries, such transaction may involve disclosing personal information to buyers or potential buyers, or receiving such information from sellers. It is common practice for Softinsa to seek adequate protection for personal information in this type of transactions.

Under certain circumstances, personal information may be subject to disclosure to government agencies for court proceedings, court orders or legal proceedings. Softinsa may also share the User’s personal information to protect the rights or property of Softinsa or of its business partners, suppliers, customers or others, whenever Softinsa deems that such rights or properties have been or could be affected.

Information Security and Accuracy

Softinsa’s objective is to protect the User’s personal information and maintain its accuracy. Softinsa implements reasonable physical, administrative and technical safeguards to protect the User’s personal information from unauthorised access, use or disclosure. For example, certain sensitive personal information, such as credit card information, is encrypted when it is transmitted over the Internet. Softinsa also requires its suppliers to protect such information from unauthorised access, use or disclosure.

Retention Period

Softinsa will not retain personal information any longer than necessary to fulfil the purpose for which it was processed, including the security of processing in compliance with legal and regulatory obligations (for example, audit, accounting and statutory retention terms), litigation regarding processing, and for the establishment, exercise or defence of legal proceedings in Portugal.

Since circumstances may vary depending on context and services, the information provided in the Terms of Use or provided in a specific notice may provide more detailed information on the applicable retention terms.

How to contact Softinsa

For questions related to this Privacy Statement, contact us using this form. Your message will be forwarded to the appropriate member of the Softinsa Data Privacy Team, such as Data Protection Officers or members of their teams.

For the purposes of the EU General Data Protection Regulation (GDPR), the entity responsible for processing your personal information is Softinsa – Engenharia de Software Rápido, Lda., unless otherwise specified.

User Rights

The User can request access, update or correct his/her personal information. The User is also entitled to oppose to receiving direct marketing. The User can access the order process here.

The User may have additional rights in accordance with local legislation applicable to processing. If, for example, the processing of his/her personal information is subject to the EU General Data Protection Regulation (‘GDPR’), and his/her personal information is processed based on lawful interests, the User has the right to object to the processing based on his/her specific situation. Within the scope of the GDPR, the User may also have the right to request that his/her personal information be deleted or restricted and to request the portability of his/her personal information.

Right to Complain

Should the User consider that the processing of his/her personal information by Softinsa is not in compliance with the applicable data protection laws, he/she has the right to complain:

Directly to Softinsa using this form.
To competent data protection authorities. The name and contact details of the EU data protection authorities may be obtained at the following address: https://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.

Amendments to Softinsa’s Privacy Statement

Softinsa may periodically update this Privacy Statement, as well as any other specific privacy statement. When amendments are made to this Privacy Statement, a new date will be added at the beginning of the Privacy Statement.